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9.1.1 Purpose

Travel overview

Guidance

The following table gives an overview of how some key travel policies described in this Part relate to one another.

Overview
Item Policy Overview
1. Most economical means of travel Most economical means of travel determines the mode of travel the member may use. This takes into account things such as fares and salary costs.
2. Lowest practical fare Lowest practical fare applies if the member is approved to travel by air. It is a means of selecting the flight the member must use for the travel.
3. Normal departmental liability
 
Normal departmental liability applies if the member is approved to travel by means that are not the most economical means.It is a figure which is the result of a formula used to work out how much the Commonwealth will pay for the travel.
4. Class of travel
 
Class of travel applies if the member is approved to travel by air.It sets out the class of ticket the member may use.

Examples for Item 1: The member may drive, fly, or use a train or a coach for a journey.

Example for Item 4: Economy class.

9.1.3 Most economical means of travel

Guidance

Examples: Coach, rail or air travel or rental vehicles.

Guidance

Example: A member has to travel between Perth and Alice Springs. To fly would cost an airfare and several hours' salary and allowances. Rail would cost two fares and several days' salary and allowances. Once the total costs are compared air is shown to be the most economical means of public transport.

Non-example: A member has to travel between Darwin and Alice Springs. Rail, coach and air are all available options. However, no comparison needs to be made as section 9.1.4 provides that air is to be used.

9.1.4 Air as the most economical means of travel

Guidance

The list of remote locations can be found at Annex 4.4.A.

9.1.5 Lowest practical fare

Guidance

Non-example: A charter flight.

Guidance

Example: A member in Canberra has a meeting scheduled in Sydney which commences at 0930. To allow the member to arrive in Sydney in time to travel to the meeting the member determines that the latest flight time from Canberra is 0730. The flights that are to be considered for the lowest practical fare leave Canberra between 0645 and 0730.

Guidance

Example 1: A member is returning to Canberra after a meeting in Sydney. The meeting finishes at 1500. Taking into consideration travel time from the meeting venue to the airport and check-in times, the member determines the earliest departure flight is at 1630. The flights that are to be considered for the lowest practical fare leave Sydney between 1630 and 1715.

Example 2: A member is travelling from Sydney to Townsville for a meeting at 1300. The member has found that there are two flights available that meet the criteria of lowest practical fare and will allow the member to arrive in Townsville in time for the meeting.

  1. A connecting flight which travels from Sydney to Brisbane then to Townsville. The total travel time for this trip is 5.5 hours.

  2. A direct flight from Sydney to Townsville which takes 2.5 hours.

The connecting flight has the lowest fare and it will arrive in Townsville in time for the meeting. However, the direct flight is a more effective use of the member's time as the timing and shorter flying times are more practical. Either flight can be chosen taking into consideration the member's circumstances for the travel.

Guidance

The class of travel is specified in subsection 9.1.9.1 and subsection 9.1.9.1A.

Guidance

Related information: Department of Finance Resource Management Guide No. 404Official Domestic Air Travel – Use of the Lowest Practical Fare.

Note: A person who knowingly provides false information in an application for a benefit may face disciplinary action under the Defence Force Discipline Act 1982.

9.1.6 Travel by own means

9.1.7 Normal departmental liability

Guidance

Normal departmental liability does not include goods and services tax (GST) on the fare.

9.1.8 Cost of air travel for working out normal departmental liability

Guidance

NDL means normal departmental liability.

9.1.9 Class of travel

Guidance

1. For table items 1.d and 2.d, the flights between the following locations have a scheduled flight time of 90 minutes or less.

  • Adelaide – Melbourne
  • Canberra – Sydney
  • Melbourne – Newcastle
  • Sydney – Brisbane
  • Hobart – Melbourne
  • Brisbane – Newcastle
  • Canberra – Melbourne
  • Melbourne – Sydney

2. Class of travel for a Victoria Cross of Australia recipient is provided under section 4.7.5.

9.1.10 Baggage – general

Guidance

In the total workforce system, continuous full-time service may be described as service in Service category 6 or 7. A member who is in Service category 3, 4 or 5 and Service option C is also on continuous full-time service.

Guidance

If baggage is included with furniture and effects, the insurance that relates to removals applies.

9.1.11 Extra baggage

9.1.12 Door-to-door travel

Guidance

Example: Travel between the member's home and the nearest airport.

Guidance

Door-to-door travel applies to the types of travel set out in the following table.

Door-to-door travel leave types
Item Travel type Source
1. Temporary duty Part 2 Division 2, Travel on temporary duty
2. Posting Part 2 Division 4, Travel on posting
3. Medical absence Part 2 Division 5 subsection 9.2.25.3, Travel during a medical absence
4. Maternity leave Part 3 Division 3, Travel on maternity leave
5. Reunion for members Part 3 Division 4 subsection 9.3.30.2, Frequency and cost of reunion travel
6. Reunion for school students Part 3 Division 5 section 9.3.36, Benefit
7. Student reunion to members in remote locations Part 3 Division 6 section 9.3.40, Benefit
8. Reunion for tertiary students Part 3 Division 7 section 9.3.46, Benefit
9. Compassionate Part 3 Division 8 subsection 9.3.57.4, Means of travel
10. Recreation leave Part 4 Division 1 subsection 9.4.7.2, Recreation leave travel benefit
11. Pre-deployment leave Part 4 Division 2 section 9.4.17, Benefit
12. Post deployment leave Part 4 Division 3 section 9.4.21, Benefit

9.1.13 Travel costs not otherwise payable under this Chapter

Guidance

In the total workforce system, a member of the Reserves may be described as a member in Service category 2, 3, 4 or 5.

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