Skip to main content
Guidance

If a term is not defined anywhere in this manual or other legislation, it has the same meaning as in the Macquarie Dictionary.

For definitions relating to dependants, see Chapter 1 Part 3 Division 2.

Warning – Different Definitions for Overseas Conditions of Service

The following terms are defined differently for overseas conditions of service:

  • long-term posting
  • posting location
  • posting period
  • short-term duty

Those definitions are in Chapter 12 Part 3.

Index

1.3.3 Purpose

1.3.4 Act

1.3.5 Allowance

1.3.5A Approved form

Guidance

A complete list of the approved forms can be found in Defence Determination 2016/19 (Approved forms) Instrument 2021 (No. 3).

1.3.6 Baggage

1.3.8 Calendar month

1.3.9 Capital city

1.3.10 CDF

1.3.11 Commonwealth

1.3.12 Commonwealth removalist

1.3.13 Compulsory residency

1.3.15 Continuous full-time service

Guidance

In the total workforce system, a member on continuous full-time service may be described as a member in Service category 6 or 7. A member who is in Service category 3, 4 or 5 and also on Service option C is also on continuous full-time service.

Example: A member joined the Navy in 2000 and served 10 years in the Permanent Forces. The member then joined the Reserves and performed intermittent Navy reserve days during 2010 to 2014. The member is then called out for continuous full-time service for all of 2015.

Example
Item During the period... the member was on...
1. 2000 to 2009 continuous full-time service.
2. 2010 to 2014 Reserve service.
3. 2015 continuous full-time service.

1.3.15A Custody

1.3.16A Defence Regulation

1.3.17 Dentist

1.3.18 Deployment

Guidance

The list of deployments approved by the Minister is available in Annex 17.1.A .

1.3.18A Detention

1.3.18B DFRT allowance

1.3.19 Doctor

1.3.20 Dual entitlement

1.3.21 Effective date of posting

1.3.21A Emergency

1.3.22 Employment

1.3.23 Engine capacity – rotary engine

1.3.24 Equivalent rank

1.3.24AA Evacuation order

1.3.24A Flexible service determination

1.3.25 Fortnightly rate

1.3.26 Gaining location

1.3.27 Health professional

1.3.28 Imprisonment

1.3.29A Initial minimum period of service

1.3.29B Isolation period

1.3.31 Legal officer

1.3.32 Living in

1.3.33 Living-in accommodation

1.3.34 Living out

1.3.35 Location of residence – within Australia

1.3.36 Long-term posting

1.3.37 Losing location

1.3.38 Meal costs

1.3.39 Meal period

1.3.40 Medical absence

1.3.41 Member

1.3.43 Member undergoing recategorisation training

Guidance

In the total workforce system, a member of the Permanent Forces may be described as a member in Service category 6 or 7. A member of the Reserves on continuous full-time service may be described as a member in Service category 3, 4 or 5 who is also on Service option C.

Guidance

In the total workforce system, a member of the Reserves may be described as a member in Service category 2, 3, 4 or 5.

1.3.44 Month

1.3.45 Non-warlike service

1.3.45A Nonworking period

1.3.46 Normal departmental liability

1.3.47 Normal working hours

1.3.48 Operational area

1.3.49 Own home

1.3.50 Paid leave

1.3.50AA Pattern of Reserve service

1.3.50A Pattern of service

1.3.51 Pay grade

1.3.52 Pay to the Commonwealth

Guidance

Example 1: The member has been overpaid a benefit.

Example 2: The member is liable to contribute money towards the cost of a particular conditions of service benefit that the Commonwealth provides to them.

1.3.53 Period of prospective service

Guidance

The definition in that Act reads as follows.

"period of prospective service, in relation to a member to whom retention benefit is payable or has been paid, means the period:

  1. commencing:

    1. if the member is or was, at the time when the benefit becomes or became payable, subject to a return of service obligation — immediately after the end of the period of service that the member is required to complete because of that obligation; or

    2. if subparagraph (i) does not apply — on benefit computation day in relation to the member; and

  2. ending at the end of:

    1. the day on which the member will, if he or she does not cease beforehand to serve in the Permanent Forces:

      1. complete 20 years of continuous eligible service; or

      2. if, at the time when, or at any time after, the benefit becomes or became payable, the member is, or was, subject to a return of service obligation — complete a period of continuous eligible service that, excluding the period of service that the member is required to serve because of that obligation, is equal to 20 years; or

    2. the day on which the member will reach his or her retiring age;

    whichever occurs first."

1.3.54 Personal location

Guidance

Example: A member's dependants need to live near a children's hospital while the member's child undergoes chemotherapy. The member meets the compassionate test for every benefit that can apply and lives in a personal location where benefits are provided.

1.3.55 Posting location – within Australia

1.3.56 Posting location – overseas

1.3.57 Posting period – within Australia

Guidance

Examples: Maritime disability allowance, ADF district allowance and housing assistance.

1.3.59 Private Proficient

1.3.60 Private vehicle

Guidance

Examples: Cars, trucks, motor cycles (and sidecar), motor scooters.

Non-examples: Recreational or hobby vehicles that cannot be registered.

1.3.61 Public holiday

1.3.62 Public transport

1.3.62A Quarantine residence

1.3.63 Rank

1.3.64 Refitting port

1.3.65 Remote location

1.3.66 Removal

1.3.66A Required to isolate

1.3.67 Reserve service

1.3.68 Restricted destination

Guidance

The locations listed by DFAT as 'Do not travel' locations can be found on the Smarttraveller destinations page. On this page, filter the search to 'Do not travel'.

1.3.68A Retirement age

1.3.69 Return of service obligation

1.3.69A Salary

Guidance

Salary may also be known as Military salary.

1.3.70 Seagoing ship

1.3.71 Seagoing submarine

1.3.72 Serious illness

Service category

Guidance
  1. A Service category is part of the total workforce system. It groups members into categories that share the same, mutual Service obligations and conditions of service. It may also be known as a SERCAT.

  2. A member is placed into one of six Service categories.

  3. The following descriptions only apply for conditions of service purposes.

    Service category
    Item Service category Description
    1. Service category 1
    SERCAT 1
    This category is reserved for some APS employees.
    2. Service category 2
    SERCAT 2
    Reserve members who do not render service and have no service obligation. They are liable for call out.
    3. Service category 3
    SERCAT 3
    Reserve members who are available for voluntary service, or are rendering service. This category has a level of service obligation applied at a Service's discretion. They are liable for call out.
    4. Service category 4
    SERCAT 4
    Reserve members who are available for voluntary service to provide capability at short notice. The level and pattern of their service obligation is applied at a Service's discretion. They are liable for call out.
    5. Service category 5
    SERCAT 5
    Reserve members voluntarily rendering a specified pattern of service. The level of service obligation is applied at a Service's discretion. This category carries a liability for call out.
    6. Service category 6
    SERCAT 6
    Permanent Force members rendering part-time service under a flexible service determination. The members have continuous full-time service obligations in the same way as a member in Service category 7, including the inherent liability to serve on a full-time basis if required to do so.
    7. Service category 7
    SERCAT 7
    Permanent Force members rendering full-time service.
  4. A member may also be placed in a Service option.

Service option C

Guidance
  1. Service option C describes a member who is in the Reserves and is also on continuous full-time service. It is part of the total workforce system.

    Example: A member in Service category 3 who is also on Service option C.

  2. Service option C may also be known as SERVOP C.

1.3.73 Service residence

1.3.73A Ship's home port

1.3.74 Short-term duty

1.3.75 Trainee

1.3.76 Training commitment

1.3.77 Travel card

Guidance

1. The Travel card may also be known as the Defence travel card.
2. The Travel card is the Defence Diners Card or the MasterCard Companion Card.

1.3.77A Unpaid leave

Guidance

If a member is on a period of unpaid leave and receives the payment under the Government Paid Parental Leave scheme during that period, the payment does not change the status of the member's unpaid leave to paid leave.

1.3.78 Very serious illness

1.3.79 Warlike service

Pay and conditions manual

Newsletter

Subscribe to our newsletter for monthly updates on ADF pay and conditions information.
I want to receive updates on (this information is required):
By subscribing to our newsletter you agree to our Privacy Policy.


Visit the Afghanistan Inquiry website for information and welfare support regarding The Inspector-General of the Australian Defence Force’s (IGADF) Afghanistan Inquiry.