13.3.6 Travel costs while living out
13.3.7 Member eligible for allowance instead of using travel card
Example: A member on long-term posting in an overseas location may not have access to a travel card when they go on short-term duty to another location.
Information regarding the retention of receipts for meals and incidentals is outlined on the Defence Travel intranet site TravelConnect, sponsored by the Defence Finance Group.
13.3.8 Limits on benefits
Example: The member is not eligible for breakfast if it was provided as part of an accommodation tariff.
Example: An in-flight meal on an overseas flight is a meal provided in the fare payable for the travel.
Example: The member stays privately at their aunt's home while on short-term duty overseas. They are not to use cash withdrawn from the travel card to pay their aunt for the accommodation.
Example: A member must fly from Perth to Sydney to get to New York for short-term duty. They must use their benefit under Chapter 9 Part 5 to pay costs for the Perth-Sydney flight. They must then use this Part for their journey from Sydney to New York. Their eligibility for business class travel is not affected by this Part.
13.3.9 Reduced rates for meals on day of arrival or departure
13.3.10 Reduced eligibility for incidentals
Example: A member is on posting in Washington DC. They travel on business to Seattle. They get half the listed rate for incidental costs for the trip.
Example: A member has been on short-term duty in Washington DC for 21 days. They travel on duty to Chicago for two-day conference, which they attend as planned. When they return, they still have five days on the full incidental rate before the rate drops to half.
Non-example: A member has been on short-term duty in New Delhi for 15 days. They are advised to undertake short-term duty in Colombo for three days. For reasons beyond their control, the duty in Colombo takes eight days. This breaks continuity for paragraph 2.a. When they return to New Delhi, they have a further 28 days on the full incidental rate before the rate drops to half.
13.3.11 Additional travel costs
Example 1: A member is required to accompany the Minister, Secretary, CDF, VCDF or a Service Chief. They may be allowed to use the travel card to buy accommodation at the same hotel as the person they are working with.
Example 2: A member is required to lead a delegation overseas. They may be allowed to use the travel card to pay for a hotel suite for extra office space.
13.3.12 Top-up of costs paid by another organisation
13.3.13 Travel costs when in hospital
Example: Ongoing hotel costs for retaining accommodation or storing baggage.
13.3.14 Confirming actual travel costs
Example: The member might present receipts for the payments.
The procedure for confirming the amount spent on the travel card and making any necessary repayments to the Commonwealth is outlined on the Defence Travel intranet site TravelConnect, sponsored by the Defence Finance Group.
13.3.15 Part-day travel
Example: A Lieutenant Colonel leaves home at 0600 to travel to a meeting in another city. The member returns home at 2100. The member is away from home for 15 hours. The member is eligible for part-day travelling allowance.